Shipping & Returns
You may return only new, uninstalled, and undamaged item(s) within 10 days of delivery date. You must obtain (within 5 days of delivery date), a Return Merchandise Authorization RMA # prior to returning an item, (all RMA's are handled electronically, and expire after 5 days of issue). All shipping charges are the customer's responsibility, (this means you also pay for return shipping). All compressors, ignitors, capacitors, contactors, control boards, fan motors, flame sensors, relays, transformers and heat exchangers are non-returnable, non-refundable items. All sales are final and there are no returns and no cancellations for special order item(s), including item(s) that include any substantial lead time and/or are considered limited stock products. All orders associated with a free shipping offer will be charged the original shipping fees that AC Unit Parts incurred in the process of shipping your order. Original shipping charges are non-refundable.
A 25% restocking fee will be charged for all returned item(s) arriving in a new, uninstalled, undamaged state. Items returned with evidence or signs of installation or use, will be denied credit. A 3% credit card processing fee will be charged for all orders that have been placed, but that have not shipped from the warehouse (this is to cover for credit card processing fees that have been imposed after batch settlement).
Items that have been damaged during transit/shipping, must be notified within 24 hours (evidence of damage must be submitted through means of pictures, etc.). If applicable, and at our discretion, we may provide a damage credit by means of the freight carrier who shipped the items. Damage credit amounts will be determined by our staff who will assess the damage based on the evidence provided, (this does not mean or guarantee that the total cost of the purchase will be reimbursed). For most shipments, we do NOT insure the total cost of the product. Insurance coverage varies by product. For full shipment insurance coverage, please contact us prior to placing your order (this may result in extra or higher shipping cost). We do NOT accept or provide returns and exchanges for damaged parts and/or equipment.
Items returned in damaged condition or lost during transit back to us, will not receive any credit, even if it is the freight company's fault, because there is no way to determine if the item was damaged initially when we shipped it to you. It is your responsibility to return items to us well-packaged, insured, and with a traceable carrier that can provide tracking services and proof of delivery. If the product is damaged or lost during transit on return, you are responsible for filing a claim with the carrier, and credit will be denied.
If a replacement part is found to be defective, to validate your "defective" claim and process a return for the defective replacement part, a qualified licensed HVAC contractor must have & is required to have installed the part and a receipt from the same installing contractor is required to be provided (along with their Company Letterhead, HVAC License Number, EPA card, Model & Serial Number of the unit(s) work was performed on) stating that the part is defective. Failure to submit the aforementioned receipt will result in denial of any defective claims. If the contractor you hired performs a diagnosis, and it is later found out that the diagnosis was wrong or that the contractor receipt was forged, you will be responsible for the cost of the part, along with all inbound and outbound shipping charges (your "defective" claim, return, & credit will be denied). Inbound and outbound shipping to AC Unit Parts of the defective replacement part(s) will always be the responsibility of the customer. All valid returns are handled electronically, not by phone.
We only ship to valid confirmed physical addresses within the 48 contiguous U.S. States, Canada and Mexico. Free shipping only applies to items listed as such on their distinctive website product listings. We process orders and ship orders from Monday-Friday on working business days. Saturday delivery options are available for certain items, please check in with us regarding Saturday delivery and freight price for such. Our order cut-off time is 12:30 P.M. EST (Eastern Time). Heavy equipment/part orders requiring to be shipped via LTL Freight placed before 12:30 P.M. are usually shipped out within 1-2 business days. Parts orders are usually shipped out same day if ordered before order cut-off time. If you need a part right away please leave your concerns or comments in the order "comments" section during the checkout process or Contact Us prior to placing your order.
Freight truck deliveries include curbside delivery with liftgate to residential and business locations. Freight delivery does not include inside delivery under any circumstance. Parts and supplies usually ship via Parcel Ground Service. Heavy equipment and select items ship via LTL freight (EX: heat exchangers, etc.).
What to do when your order arrives?
Make the driver wait, inspect your item(s) thoroughly before signing any paperwork, because once the Bill of Lading (delivery receipt) is signed, you will own it, even if the signature is from someone else that received it on your behalf. Accept only undamaged item(s)
If an item is damaged on equipment delivery, please refuse delivery for just the damaged item(s) and mark the delivery receipt paperwork as "Damaged", (write which items are damaged and description of damage, please take pictures of all damages prior to the delivery truck leaving). As soon as you have refused delivery for the damaged item(s), contact us immediately within 24 hours of delivery, so freight carrier claims can be filed. Otherwise, we will reject any claims for missing, incorrect, or damaged items if not reported within 24 hours of delivery. We can usually ship out a replacement (once the original item is returned & delivered back to our facilities), but this cannot be done for deliveries that have been signed for and accepted, and/or limited stock items.
If you sign the delivery receipt and then later discover that an item is damaged, missing, or incorrect, the issue is between you and the freight company. You will need to contact the freight company on your behalf and report the damages to their claims department, provide them with your shipment tracking information, and file a claim for any damages or shortages.